Administrative Support Specialist - (Advanced English C1)

Descripción de la oferta

Important: This is a 100% on-site position. Please apply only if you can work on-site and meet the English level required.

Administrative Support Specialist (Advanced English C1)

We are looking for a highly organized, proactive, and detail-oriented Administrative Support Specialist to support day-to-day business operations, strengthen internal coordination, and enhance communication with clients and suppliers. This role requires strong analytical skills, discretion, and advanced English proficiency.

Key Responsibilities

Administrative & Communication Support
Manage calls, emails, and communications in English and Spanish with professionalism and clarity.
Maintain employee records and support administrative processes, ensuring accuracy and compliance.
Prepare clear reports, presentations, tables, and graphs for internal and management use.
Handle sensitive and confidential information with integrity.
Procurement & Operations Support

Assist in supplier sourcing, quotation requests, negotiations, and purchasing processes.
Coordinate payments, freight cost evaluations, and product delivery follow-ups according to location and deadlines.
Prepare weekly and monthly reports (e.g., quotations, POs, deliveries, pre-closings, and invoicing).
Data & Document Management

Ensure accurate data entry into internal systems with speed and precision.
Perform document control, filing, and archiving in both physical and digital formats.
Keep the workspace organized and ensure proper equipment and resource management.
Candidate Profile

Education:
Bachelor’s degree in Administration, International Business, Languages, or a related field.

Experience:
3–5 years in administrative roles with proven advanced English (C1) in both written and verbal communication.

Technical Skills:

Strong proficiency in Microsoft Office (Excel, Word, PowerPoint)
Experience with internal platforms, filing systems, and basic procurement or logistics processes
Ability to create professional reports, data visualizations, and presentations

Core Competencies

Fluency in English and Spanish
Exceptional written and verbal communication skills
Strong organizational skills and attention to detail
Fast and accurate data entry
Analytical and reporting abilities
High level of confidentiality, responsibility, and professionalism
Proactive, adaptable, and collaborative mindset
Excellent time management and prioritization capacity

Why Join Us?

Be part of a dynamic, professional, and collaborative team where your contributions directly support company growth and excellence. This role offers the opportunity to develop your administrative, HR, and operational skills while working in a fast-paced environment.

Requerimientos

• Educación mínima: Educación superior - Especialidad
• 3 años de experiencia
• Idiomas: Inglés
• Edad: entre 23 y 30 años
• Conocimientos: Administración

Aptitudes asociadas a esta ofertaNuevo

Palabras clave: administrativo, administrative, apoyo, support, soporte, especialista

Ayer (actualizada)

Acerca de Alegro Industries

Somos una Empresa Internacional fundada en el 2001, dedicada a la distribución de Componentes Electrónicos, Maquinaria y Refacciones Industriales; especialistas en materiales obsoletos o descontinuados, mejoramos tiempos de entrega y conseguimos materiales complicados.

Oficina corporativa ubicada en Tamarac, Florida.
Oficinas hermanas ubicadas en | Cheung Sha Wan,Hong Kong | Londres, Inglaterra | Guadalajara, México | Munich, Alemania | Shenzhen, China.

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