Virtual Assistant - Experienced administrative

Descripción de la oferta

We’re seeking a highly organized and proactive admin assistant to support the day-to-day operations of Elite Marry Me—a premier engagement proposal company—and our sister brand, Elite Gender Reveal. This is a remote role with performance-based growth opportunities, bonuses, and the chance to join a passionate, professional team based in New York City.

Key Responsibilities
Provide comprehensive administrative support to the Logistics and Client Success team.
Coordinate and schedule client calls, meetings, and internal appointments.
Screen, organize, and respond to emails.
Manage and update contact records in our CRM system.
Perform light receptionist duties, including client communications.
Handle financial tasks: create and send invoices, track payments, make purchases.
Maintain and update the company’s Google Calendar for proposals and internal planning.
Transfer event details from Google Calendar to Google Sheets for tracking.
Keep a detailed Virtual Assistant Manual with documented processes.
Schedule and coordinate social media posts.
Request permits for venues and manage approval communications.
Oversee WhatsApp group chats for crew and client coordination.
Conduct post-event reviews and prepare summaries for both clients and internal use.
Collaborate with Event Managers and Proposal Coordinators to ensure flawless execution.
Create and improve training systems for staff.

Qualifications
Fluent in English and Spanish (written and spoken).
Excellent communication skills, with a polished, professional tone.
Proficiency in Google Workspace (Docs, Sheets, Calendar).
Highly organized, detail-oriented, and tech-savvy.
Previous experience as an Executive Assistant, Administrative Assistant, or Event Coordinator.
Ability to handle confidential information with discretion.
Comfortable using WhatsApp for work communications.
Experience working with CRMs is a plus.
Perks of the Job
Competitive Salary + Overtime Pay.
Bonuses & Raises based on performance.
Growth Opportunities: We value long-term relationships and reward excellence.
Supportive Team Culture: Meet and chat with current employees before joining.

About Us
We’re a fast-growing, creative events company dedicated to designing unforgettable engagement proposals and gender reveal experiences. At Elite Marry Me, we believe in attention to detail, exceptional client experiences, and seamless execution. This role offers the chance to be a key player behind the scenes, helping us bring life’s most special moments to reality.
If you’re a serious, motivated, and passionate professional ready to grow with a dynamic team, we’d love to hear from you!

Requerimientos

• Educación mínima: Educación secundaria
• 4 años de experiencia
• Idiomas: Inglés
• Edad: entre 25 y 40 años
• Conocimientos: Administración, Desarrollo de negocio, Gestión de personal

Aptitudes asociadas a esta ofertaNuevo

Palabras clave: ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide, administrativo, administrative

Hace 5 días (actualizada)

Acerca de ELITE MARRY ME

At Elite Marry Me, we specialize in creating unforgettable, personalized wedding proposals. From venue selection to vendor coordination, we handle every detail to ensure each proposal is a unique and seamless experience. Our passionate team works closely with clients to design proposals that reflect their love story, making each moment truly unforgettable.

Join us to help craft life-changing moments for couples looking to pop the question in style!