Bookkeeping and Accounting Specialist

Descripción de la oferta

We are seeking a detail-oriented and highly organized Bookkeeping and Accounting Specialist to join our team. The ideal candidate will be responsible for managing all aspects of our company’s financial operations, ensuring accuracy, compliance, and timeliness in reporting. This role requires expertise in QuickBooks Online (QBO) and a strong understanding of job costing, payroll, accounts payable, and financial tracking. Additionally, this role includes managing contractor compliance with necessary insurance and documentation requirements.
Key Responsibilities
Weekly Bookkeeping in QuickBooks Online (QBO):
Maintain accurate financial records by entering and reconciling all transactions in QBO.
Ensure all accounts are up to date and balanced.
Weekly Job Costing:
Track and report job costs within QuickBooks Projects.
Provide insights on project profitability and budget adherence.
Weekly Contractor Pay:
Accurately calculate and process payments to contractors.
Maintain proper records of contractor payments for tax and compliance purposes.
Weekly Payroll Management:
Process payroll for employees, ensuring accuracy and timeliness.
Handle payroll taxes, deductions, and compliance requirements.
Accounts Payable:
Manage all vendor invoices and ensure timely payments.
Reconcile statements and resolve any discrepancies with vendors.
Internal Reporting:
Update and maintain internal reporting tools for sales, marketing tracking, and production tracking.
Provide clear and actionable insights to support decision-making.
Payment Processing:
Process all outgoing payments, including checks, ACH transfers, and credit card payments.
Ensure proper documentation and approval for all transactions.
Support Accounts Receivable and Financing:
Assist in invoicing and follow-ups for accounts receivables.
Coordinate with clients and financing partners to ensure timely collections.
Manage Contractor Compliance:
Ensure all contractors have the necessary insurance and documentation to work for the company.
Maintain up-to-date records of contractor compliance, including certificates of insurance and W-9 forms.
Follow up with contractors to obtain updated documents as needed.
Qualifications:
Proficiency in QuickBooks Online (QBO) is desired
Strong understanding of job costing, payroll, and financial reporting.
Proven experience in bookkeeping and accounting roles, preferably in the construction or home services industry.
High attention to detail and excellent organizational skills.
Ability to work independently and meet weekly deadlines.
Strong communication and problem-solving skills.
Preferred Skills:
Experience with financial tools and internal reporting systems.
Familiarity with financing and accounts receivable processes.
Knowledge of tax compliance related to payroll and contractor payments.
Experience managing contractor compliance in a professional setting.
Why Join Our Team?
Collaborative and supportive work environment.
Opportunities for growth and professional development.
Make a direct impact on the company’s financial health and operations.

Requerimientos

• Educación mínima: Educación superior - Licenciatura
• Idiomas: Inglés
• Conocimientos: Microsoft Excel, Contabilidad
• Personas con discapacidad: Sí

24 de diciembre

Acerca de WALLACE ACCOUNTING

Empresa contable ubicada en Playa del Carme, Quintana Roo.
Llevamos la contabilidad de empresas de Estados Unidos.
Hacemos codificación, reportes mensuales, póliza de nómina, impuestos, etc.
Todas nuestras vacantes son presenciales.